For Ontario PHI Handlers · PHIPA 2020

Is Your Clinic Ready for a
PHIPA Privacy Audit?

The Information and Privacy Commissioner of Ontario mandates that any organization handling patient data is required to maintain proper privacy documentation, staff accountability, and breach response procedures under PHIPA. Auditra provides the compliance foundation clinics rely on — a secure PHIPA document vault, audit monitoring, breach response workflows, staff privacy tracking, and a complete IPC-ready documentation pack. Everything organized. Accessible. Ready when needed.

Take Free Gap Assessment → See Pricing

Canadian Azure servers 7-day free trial No credit card required 10 min setup

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Access Revocation Alert

Sarah C. left Mar 1 — EMR still active

Compliance Health Score

70/100

Westside Family Medicine

Governance

75%

Access Control

50%

Audit Logs

33%

Breach Response

75%

Training

67%

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IPC Deadline

89 days remaining — Breach #001

The Compliance Gap

"Nothing has happened yet."
Neither had the accident.

You've been running your clinic for years. No IPC investigation. No breach. No fine. So why bother with a formal compliance program?

You've been driving for decades with no accidents. Would you cancel your insurance tomorrow and head out?

PHIPA compliance isn't about what's happened — it's about what happens the day a patient complains, a staff member leaks data, or the IPC shows up. That day doesn't announce itself.

$1,000,000

Maximum PHIPA penalty per organization. One complaint is all it takes to trigger a formal IPC investigation — whether you've been running 2 years or 20.

What the IPC finds in most clinics

🔓 Former staff still have EMR access

The single most common trigger for a federal Privacy Commissioner investigation. When staff leave, unrevoking their EMR access is a PHIPA breach waiting to happen — and investigators will ask for proof of the exact revocation date.

📋 Audit logs exist but are never reviewed

Passive log storage is not compliance. PHIPA 2020 mandates active monitoring with documented reviews. In federal investigations, the IPC specifically asks: "Who reviewed your logs, and when?" If you can't answer, expect a formal finding.

📄 No vendor data processing agreements

Every vendor touching patient data — your billing software, cloud backup, IT provider — must have a signed data processing agreement. Without them, you're legally accountable for their data handling. The Privacy Commissioner treats missing agreements as a serious violation.

🎓 No documented annual privacy training

Staff privacy training is a legal requirement — not a suggestion. Without signed, dated training records, you cannot demonstrate compliance to a federal investigator. "We do it verbally" is not an acceptable answer to the Privacy Commissioner.

🚨 No breach response plan

When a breach occurs, you have 90 days to notify the IPC — or face additional penalties on top of the original violation. Clinics without a documented response plan routinely miss this deadline, turning a manageable investigation into a maximum fine scenario. Your reputation with patients suffers either way.

The Platform

Everything the IPC expects.
Nothing your EMR provides.

Six modules covering the complete PHIPA compliance lifecycle — automatically monitored and always audit-ready.

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Gap Assessment

18-question PHIPA readiness tool. No login required. Instant score across 6 compliance domains.

Take free assessment →

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Policy Vault

Store all 6 required PHIPA policy documents with version history, expiry tracking, and one-click IPC Response Pack export.

View plans →

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Staff & Access

Staff roster with roles and EMR access levels. Onboarding checklist. Annual training records. Offboarding alerts on day of departure.

View plans →

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Audit Log Monitoring

Automatic flagging of after-hours access, bulk record views, and unusual patterns. Tamper-evident log storage.

View plans →

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Breach Response

Guided 5-step response wizard. 90-day IPC deadline tracker. Pre-built notification letters. Generates your IPC incident report PDF.

View plans →

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IPC Response Pack

One-click PDF of everything the IPC requests — policies, audit logs, staff records, breach history. Ready in under 5 minutes.

View plans →

Free Tool

Know your score before the IPC does.

The PHIPA Gap Assessment takes 10 minutes and shows exactly where your clinic is exposed. Most clinics score between 40 and 60 out of 100.

0–39

Critical Risk

A single patient complaint could trigger formal IPC investigation.

40–64

High Risk

Significant gaps. Vulnerable to IPC penalties.

65–84

Moderate Risk

Foundational practices in place but meaningful gaps exist.

85–100

Strong

Solid compliance program. Maintain and prepare for Bill S-5.

Take Free Assessment →

Sample Questions

01Do you have a designated Privacy Officer with documented responsibilities?HIGH RISK

02Does every staff member have their own individual EMR login?HIGH RISK

03Is EMR access revoked on an employee's last day with documentation?HIGH RISK

04Do you actively review your audit logs on a monthly or quarterly basis?HIGH RISK

05Do you have a signed data processing agreement with every PHI-touching vendor?HIGH RISK

06Do you have a documented Breach Response Policy with step-by-step procedures?

07Have your privacy policies been reviewed or updated in the last 12 months?

08Do all staff complete annual PHIPA training with documented completion records?

+10more questions across 6 PHIPA domains

Pricing

Enterprise-grade privacy protection for clinics of every size.

Auditra pricing is designed around clinic growth. Start protected with one clinic and scale securely as your organization expands — without per-user complexity.

Clinic Shield

$49

1 clinic / month

Get documented and organized. Everything a solo clinic needs to meet baseline PHIPA requirements.

5 of 8 modules

Core modules

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Gap Assessment

PHIPA self-assessment across 6 domains, scored out of 100

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Policy Vault

Secure storage & versioning for all 6 required PHIPA policies

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Policy Generator

Auto-fill all 6 PHIPA policies with your clinic details in one click

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Staff & Access Management

Confidentiality agreements, training records & access checklist per staff

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Breach Response

Log, track, and manage privacy incidents through to resolution

Not included — upgrade to unlock

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Audit Log

Access event tracking with anomaly detection

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Vendor Management

DSA tracking and third-party PHI vendor register

🌐

Automated analysis of your website's public privacy policy

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IPC Export Pack

Full printable compliance package for IPC investigations

Additional clinics: $19 / clinic

Start Free Trial

Security Cluster

$79

Up to 3 clinics / month

Full operational visibility. Adds the modules needed to detect and document access risks before they become breaches.

7 of 8 modules

Everything in Clinic Shield, plus

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Audit Log

Log patient record access events, flag after-hours and bulk-access anomalies

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Vendor Management

Track all PHI-handling vendors, flag missing or expired DSAs

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Automatically score your clinic's public-facing website policy against 8 PHIPA elements

Not included — upgrade to unlock

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IPC Export Pack

Full printable compliance package for IPC investigations

Centralized dashboard across all clinics

Start Free Trial

Built for Canadian healthcare

Every subscription is backed by the same legal protections, security infrastructure, and Canadian data residency — from day one.

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$25,000 Cyber Liability Insurance

Active policy covering data breaches and cyber incidents — demonstrates due diligence to the IPC and protects your organization.

Active Policy

Canadian Data Residency

All PHI and compliance records are stored exclusively on Microsoft Azure Canada Central. Your data never crosses the border.

Azure Canada

☁️

Your Data, In Your Cloud — Daily

Every 24 hours, Auditra pushes an encrypted copy of your clinic's complete data into an Amazon S3 or Google Cloud folder that you own. No third party. No trust required. If we ever disappeared tomorrow, your data is already home.

Daily Mirror

All plans include a 7-day free trial | Annual billing saves 2 months | Lifetime price lock for early clinics

Security & Data Residency

Enterprise-grade security.

Built on Microsoft Azure's Canadian infrastructure. Every security decision was made with PHIPA compliance in mind.

All data stored in Microsoft Azure Canada Central.
PHIPA requires PHI to remain in Canada. Your data never leaves Canadian soil.

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AES-256 Encryption at Rest

Azure SQL Transparent Data Encryption encrypts all data automatically.

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Row-Level Security

One clinic can never access another clinic's data — enforced at the database level.

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Tamper-Evident Audit Logs

Azure SQL Ledger tables provide cryptographic proof that audit records have not been modified.

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Zero Credentials in Code

Azure Managed Identity and Key Vault mean no passwords are ever stored in config files.

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Private Document Storage

Policy documents in private Azure Blob containers. Time-limited signed URLs expire in 60 minutes.

Is Your Clinic Ready for a
PHIPA Privacy Audit?

"Nothing has happened yet."
Neither had the accident.

Everything the IPC expects.
Nothing your EMR provides.

From gap to compliant in four steps

Know your score before the IPC does.

Enterprise-grade privacy protection for clinics of every size.

Built for Canadian healthcare

Enterprise-grade security.

Don't wait for the Privacy Commissioner's call.
Know where you stand today.

Let's talk compliance.

Is Your Clinic Ready for a PHIPA Privacy Audit?

"Nothing has happened yet."Neither had the accident.

Everything the IPC expects.Nothing your EMR provides.

From gap to compliant in four steps

Know your score before the IPC does.

Enterprise-grade privacy protection for clinics of every size.

Built for Canadian healthcare

Enterprise-grade security.

Don't wait for the Privacy Commissioner's call.Know where you stand today.

Let's talk compliance.

Is Your Clinic Ready for a
PHIPA Privacy Audit?

"Nothing has happened yet."
Neither had the accident.

Everything the IPC expects.
Nothing your EMR provides.

Don't wait for the Privacy Commissioner's call.
Know where you stand today.